Audit, Finance and Administration Committee approves Accounts Receivable Write-Offs for 2023 9-0

The policy set authorization levels for customer account balance write-offs. It stated that all avenues of collection regarding the receivables being recommended for write-off had been exhausted.

The policy stated that accounts that are written off will be removed from the active receivables listing. It also stated that the write-offs will not be reflected in the 2024 actual expenditures.

The motion, as recorded in the minutes:

Accounts Receivable Write-Offs for 2023 (City Wide) (M. Wilson/Hwang) That Report FCS26051, Accounts Receivable Write-Offs for 2023 (City Wide), dated July 9, 2026, be received and the following recommendations, be approved: (a) That the Schedule of General Accounts Receivable Write-Offs over $1,000 in the amount of $149,447.62, attached as Appendix “B” to Report FCS26051, be approved; (b) That the Schedule of Hamilton Farmer’s Market Accounts Receivable Write-Offs in the amount of $30,328.63, attached as Appendix “C” to Report FCS26051, be approved; (c) That the Schedule of Wentworth and Macassa Lodge Accounts Receivable Write-Offs in the amount of $6,321.98, attached as Appendix “D” to Report FCS26051, be approved; and, (d) That the Schedule of Recreation Division Accounts Receivable Write- Offs over $1,000 in the amount of $641,536.86, attached as Appendix “F” to Report FCS26051, be approved.

Every figure above comes from the official minutes and the recorded vote they contain. The roll call shows how each member voted.

How this report was made: a language model drafted it from 4 claims extracted verbatim from the meeting’s own documents, and a second model checked every sentence against those claims. Nothing outside the cited documents reaches this page. The vote record above is parsed directly from the minutes and is not drafted.