Audit, Finance and Administration Committee approves Amendment to Recommendations Contained in Minute Item 8.6 of the General Issues Commi... 5-0

Audit, Finance and Administration Committee voted 5 to 0, with 4 absent on Amendment to Recommendations Contained in Minute Item 8.6 of the General Issues Commi… at its Thursday, October 1, 2026 meeting. The motion carried.

The motion, as recorded in the minutes:

(d) That the continuous improvement procurement exercise include a review of the City’s procurement practices and processes, benchmarked against other Ontario municipalities of similar size, and include: (i) an examination of whether outsourcing or partnering with qualified private-sector procurement firms could improve efficiency, reduce costs, and significantly shorten procurement timelines while maintaining transparency, fairness, and public accountability; and Audit, Finance and Administration Committee October 1, 2026 Minutes AFA 26-012 Page 10 of 11 Refer to the October 7, 2026, Council Minutes for the disposition of these matters. (ii) identifying opportunities to delegate appropriate procurement related decisions, streamline approval requirements, and eliminate unnecessary administrative delays, while maintaining appropriate safeguards and Council oversight; (e) That, in addition to the continuous improvement procurement exercise, the external consultant advise on the feasibility of establishing “project timeframes”, requiring every construction project facilitated through a competitive procurement process to have defined timelines, milestones, and accountability for delays, from budget approval to the award of contract; and, (f) That, in addition to the annual report back, the City Manager report back to Council in Q4 of 2027 on the results of the independent review with recommendations to improve efficiency, measurable targets, and an implementation timeline of all recommendations.

Every figure above comes from the official minutes and the recorded vote they contain. The roll call shows how each member voted.